Evolution5 Employers Agent & Contract Administration

Employer’s Agent

Employer’s Agent (generally referred to as EA) is the term used for someone appointed to act on your behalf and fulfil your obligations. Ideally, you appoint your Employer’s Agent as early as possible in the project life-cycle.

There are some parallels between Employer’s Agent, Project Management and Contract Administration services. However, when you appoint an Employer’s Agent your appointed person represents you legally and as such must take responsibility for correctly discharging your duties.

Employer’s Agent is a wide ranging service and includes the following key activities:

  • Analysis and setting of the project brief
  • Taking the lead role during the design process managing time, cost and quality matters
  • Management of the appointed design team
  • Responsibility and management of the engagement with all parties and stakeholders both internally and externally to the project
  • Preparation of Employer’s Requirements and contract documentation
  • Provide advice of suitable procurement methods
  • Management of the contractor procurement process
  • Administration of the contract

When you appoint Evolution5 to act as your Employer’s Agent you can be certain that our team are highly experienced across a range of sectors and project types. You are provided a dedicated resource committed to managing all aspects of your project to achieve the agreed outcomes in terms or time, cost and quality.

Contract Administration

Contract Administration (or CA as it is often referred to) places responsibility for the administration of the contract with your appointed representative. Furthermore, that representative is also required to ensure that you – as the Employer – and your appointed contractor, each fulfil their obligations under the terms of the contract.

Having been appointed by you, the duties of the contract administrator include:

  • Preparing contract documents for execution
  • Administrating change control procedures
  • Seeking instructions from the client in relation to the contract
  • Issuing instructions such as variations and making good defects
  • Considering claims for extensions of time
  • Chairing construction progress meetings
  • Agreeing commissioning and testing procedures
  • Agreeing defects reporting procedures
  • Ensuring all project documentation is issued to the client
  • Issuing certificates of practical completion and interim certificates
  • Collating and issuing schedules of defects
  • Issuing the final certificate

When you appoint Evolution5 as your Contract Administrator you benefit from the wealth of experience our consultants have in providing this role across a broad range of project types and sectors. You are allocated a dedicated resource with experience, knowledge and background to support the specifics of your project which enables them to offer you additional value over and above their administrative role.